| Who can apply |
To be eligible for this funding, applicants must be a registered not for profit organization supporting Parkland County residents.
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Be registered and in good standing in Alberta under the appropriate legislation for at least one year prior to the deadline date for filing the grant application
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The Applicants shall have an open membership to its organization and programs, except for valid program factors (e.g., geographical location)
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The Applicants facilities, projects programs and activities must focus on improving the quality-of-life for residents of Parkland County.
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The grant applied for shall be intended and used to further the Applicant’s not-for-profit activities and must not directly or indirectly be intended or used to further a profit venture.
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Within the deadlines, the Applicant file and provide all documents and information outlined inthe grant application.
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The Applicant must demonstrate fiscal responsibility and manage its finances in a responsible manner.
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The Applicants must have completed a final report and shown recognition to Parkland County for any previous funding received under this program.
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Demonstrate adherence to good governance principles, effective administration practices and commitment to fiscal responsibility
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Applicants must complete a final report (Minor Capital and Program grants) and shown reignition to Parkland County for any previous funding received under this program.
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Applicants may receive only one grant per category per year.
Ineligible applicants
The following organizations are ineligible for this funding:
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Political parties, registered constituency association, registered candidate, or organizations with political affiliations,
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Lobbyist groups
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Government and government agencies
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For profit organizations,
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Provincial or federal government funded initiative
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Organizations that provide services or programs that are the responsibility of another level of government including health, education, libraries, social services
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School or school-based groups
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Church or religious affiliated groups
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Organizations that have closed memberships or closed access to the general public
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Organized sports teams
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Boards of trade
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Groups that already receive different funding from Parkland County
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Groups that receive operational funding from another level of government are not eligible to apply for the operating portion of the grant.
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Community Associations recognized under Policy RP-016
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| What does this grant support |
The Not For Profit has 3 funding streams:
Schedule B- Minor Capital
Schedule C- Project
Schedule A Operating:
For organizations that operate their own facility:
Up to 50% of eligible facility operating expenditures for:
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Sewer servicing (e.g., septic tank servicing, outdoor toilets)
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Electricity
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Natural Gas, Propane, Oil
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Parking lot maintenance (e.g., snow removal, grading, gravel, etc.)
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Landscaping maintenance/outdoor amenity costs (e.g., grass cutting, tree removal, etc.)
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Fire suppression system inspection and servicing (e.g., extinguishers, sprinklers, alarms etc.)
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Insurance - facility
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Facility rental/lease costs for operations.
Up to 25% of organizational operating expenditures for:
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Insurance - liability, renters etc.
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Office and program supplies
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Advertising, marketing and communication expenses
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Volunteer recognition or training
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Rent -Facility
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Professional and administrative salaries or benefits, consultant services
Operating ineligible expenses include:
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start-up costs
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debt retirement or deficit reduction
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tours or field trips
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capital or facility improvements
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equipment and furnishings
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land or facility purchase
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vehicles
- tournament and entry fees
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scholarships, prizes, gratuities, gifts, individual awards, payments and other items that are for individual benefit
These expenses will be based on your last years audited financials.
Schedule B Minor Capital:
Minor Capital could include projects that fall under the following categories:
- Fire, Safety and Health – Projects that are required to conform to fire and safety codes.
- Preventive Maintenance – Projects that are necessary to prevent the facility’s infrastructure from deteriorating (e.g., replace furnace, new roof, new wiring or plumbing, etc.).
- Renovation / Improvements – Projects that restore the facility to its previous condition due to aging or heavy use (e.g., new flooring, replacement of bathroom or kitchen or electrical fixtures) or add a facility or amenity where one did not previously exist.
- Equipment- Purchase or repair of capital equipment (if purchase cost is over $5,000 and useful life over 3 years).
Priority will also be given to facilities located in Parkland County, followed by facilities in partner communities where there is no cost share agreement in place.
Each project must provide services that are available for public use/benefit.
Programs could include:
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Special event and activities- i.e., Family Day, July 1st community celebrations
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New projects or programs- i.e., start-up funds to support new programs
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New components to an existing program - adding new feature to a program that is already successful to attract a greater community awareness/participation
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Volunteer training- i.e., workshop attendance fees
Eligible expenses include:
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Purchase of program supplies and equipment
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Payment for program / event staff or instructors
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Payment for entertainment
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Publicity costs
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Rental / facility Costs
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Food or non-alcoholic beverage costs
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Licensing / permit fees (e.g., SOCAN, Public Performance License)
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The purchase of alcohol for program / event and related expenses (i.e., liquor license)
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Programs already funded by another agency (e.g., FCSS)
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Fundraising events
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capital or facility improvements
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land or facility purchase
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vehicles
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scholarships, prizes, gratuities, gifts, individual awards, payments and other items that are for individual benefit
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| Volunteer Time |
Value of volunteerism and donations is based on:
*Skilled labor includes qualified trades and professionals specific to components of a project (e.g., ticketed electrician or plumber).
Supporting documentation for donated resources should be maintained and include:
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volunteer log sheets* for the project including date, name, signature, nature of work provided, number of hours worked, rate per hour, and total value
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donation letters on business letterhead or invoices clearly indicating the fair market value of the professional services and materials that have been donated by the business.
Donated labor/services/material/equipment MUST be directly related to the approved project.
This excludes time spent:
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planning,
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attending regular meetings,
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pre-event activities such as planning meetings
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fundraising activities,
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developing and preparing grant applications, or promotional material,
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volunteer recognition,
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pre-construction activities such as meetings with contractors and obtaining quotes for the project,
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volunteer travel time or mileage for picking up materials and equipment
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ground-breaking, opening and other ceremonial events.
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| How to apply |
The Not For Profit Grant application is divided into four sections:
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Main application
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Schedule A – Operating
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Schedule B –Minor Capital
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Schedule C- Project
The Main application, which provides information on the Not For Profit organization, must be completed by every organization applying for the Not For Profit grant. The Main application needs to be completed once per grant year.
In addition, submit Schedule A, and/or B and/or C for the grant (or grants) that the organization is applying for. When applying for more than one Schedule, only one Main application is required.
The maximum that groups can apply for is $10,000.00.
The amount that can be applied for in each schedule is:
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Schedule A- Operating – up to $10,000.00
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Schedule B – Minor Capital – up to $5,000.00
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Schedule C- Project – up to $5,000.00
Groups may apply for 1, 2 or all 3 of the schedules, providing the total amount of the request is not over $10,000.00. The maximum combined total amount awarded to any organization under this policy shall not exceed $10,000 per year. Applicants may only receive one grant per category per year.
Main application, applicable schedule (A, B and/or C) applications and supporting documentation must be submitted by the deadline to be considered.
Samples of supporting documents can be found in the resources tab.
Hand written and late applications will not be accepted.
Attn:
Carilyn Bjarnason
Parks, Recreation & Culture
Parkland County
53109A HWY 779
Parkland County, AB
T7Z 1R1
Please ensure that your association name is on all attachments. Applications must be submitted in one file.
Handwritten applications and faxes will not be accepted.
Applicants will be notified early January as to the status of their application.
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| 2023 Funding Priorities |
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Priority will be given to groups that:
Grow volunteer capacity and commitment
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Minimize barriers to participation through leisure education
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Improve mobility needs of County residents - transportation
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Provide diversity and improved access to recreation and leisure opportunities
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Improve access to mental health programs
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Engage youth in the community
Priority will be given to facilities, projects, programs, and activities that focus on improving the quality of life for Parkland County Residents and to groups that have an open membership to its organizations and programs.
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| Who is considered a Parkland County resident? |
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A Parkland County resident is one who lives within the geographic boundary of Parkland County. This includes those who live in the hamlets of Entwistle, Gainford, Fallis, Duffield, Carvel, Tomahawk, Keephills, and Wabamun.
Parkland County residents DO NOT include those living in the City Spruce Grove, Town of Stony Plain, Village of Spring Lake, Village of Seba Beach, Reserves 133A or 135 and Summer Villages.
The municipality to which you pay your taxes, is the municipality that you reside in.
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| Application forms |
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Grant applications for the 2023 grant cycle are now closed.
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| Resources |
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Parkland County Logo
Volunteer Time sheet
Balance Profit loss sheet sample
Proof of Filing sample
Custom transaction detail report sample
Financial Statement sample
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