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Purchasing Services

In addition to developing purchasing policies and procedures, Purchasing Services, under the direction of the General Manager, Corporate Services provides centralized purchasing support, training, coordination of major purchases and assists individuals/ departments with the competitive bid process.

The competitive bid process includes all methods of tendering such as telephone quotations, request for information, request for quotation (RFQ), request for proposal (RFP), request for qualification and calls for tender.

The most commonly used competitive bid formats are:

  • Telephone quotations – the least formal process and maybe requested for relatively low dollar value purchases of goods or when circumstances do not permit the opportunity to solicit written quotations.
  • Request for Quotation (RFQ) – this format is a more formal process than the telephone quote but less formal than the invitation to tender.
  • Request for Proposal (RFP) - this format is used for services or projects where the scope of work and the needs are “an idea” but the method of completion is proposed by the vendor.
  • Invitation to Tender (call for tender) – this format details very specifically the what, why, when, where and how the work/project /product will be provided or completed.

Any competitive bid process, unless by invitation, is advertised in the local papers (The Stony Plain Reporter and The Grove Examiner), on the County website www.parklandcounty.com and/or the Alberta Purchasing Connection www.purchasingconnection.ca.  The Alberta Purchasing Connection (APC) is the approved electronic tendering service for the province and in accordance with the Agreement on Internal Trade, goods or services with a value of $75,000 or greater and in the case of construction $200,000 are advertised through this medium.

Once the award of the bid process has been finalized, the name of the successful vendor will be made known to all who submitted a response to the bid call.

Parkland County strives to maintain consistent, fair, and transparent purchasing practices. All staff authorized to purchase on behalf of the County must:

  • adhere to the policies and procedures as approved by Council and,
  • will, at all times, maintain ethical purchasing practices and,
  • will, at no time, compromise the integrity of the County’s purchasing process or jeopardize the County’s reputation within the supplier community.

Contact Information

Purchasing Coordinator
Harold Latham
Phone: 780-968-8408
Fax: 780-968-8413
hlatham@parklandcounty.com


Purchasing Assistant
Korrine McKeage
Phone:  780-968-8888 ext. 8309
Fax:  780-968-8413
kmckeage@parklandcounty.com  
   

Requests

It is the proponent's responsibility to check the County website for any additional information or addenda.


Request for Information #I100916CS - Expression of Interest Mobile Collocation

Request for Proposal #P100831PW - Snowplow and Sanding Trucks
    Addendum No. 1 - RFP #P100831PW

Request for Information #I100817LA - Supply of Webcasting Suite Technology Solutions
    Addendum No. 1 - RFI #I100817LA

Equipment for Sale