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The Legislative and Administrative Services Department provides diverse services to Council, administration, employees and the public, as follows:

Legislative and Procedural Services

• Prepare Council meeting agendas.
• Assists with arranging Council meeting appointments.
• Records and distributes Council meeting minutes.
• Drafts policies and by-laws, if required, in compliance with provincial legislation and regulations.
• Maintains general administration policies and ensures all departments are kept up-to-date regarding same.
• Co-ordinates Assessment Review Board by accepting assessment appeals, planning and administering hearing process, and recording decisions of the board, co-ordinates tax recovery process, including registration of tax notifications, and disposal of properties through public auction and realtor sales.
• Plans and organizes election process.
• Plans and organizes census every five years.
• Assists in validating and coordinating acceptance of public petitions.
• Processes Freedom of Information and Protection of Privacy (FOIP) requests.
• Co-ordinates recruitment of public committee members.
  

Administrative Services

• Provides for the indexing and safekeeping of minutes, by-laws, policies, contracts, agreements and other documents.
• Co-ordinates the maintenance and updating of the Committee Handbook and Policy Manual
• Monitors insurance policies and maintains appropriate coverage with County's insurance provider.
• Co-ordinates the County's insured losses and third party liability claims.
• Liaises with insurance company on all general insurance matters.
  

Records and Information Management

• Create and maintain the corporate records structure
• Classification of records
• Retention and disposition of records
• Educating staff
• Auditing program compliancy
• Policies and procedures
• Managing records centre
• Coordinating transfer and disposal of records
• Implement electronic document management system
  

Health & Safety

• Ensures compliance with Occupational Health & Safety act, regulation and code
• Coordinates and promotes the County Safety Program
• Conducts internal/external health & safety audits
• Investigates incidents/near misses providing root cause recommendations
• Conducts safety inspections of County activities and work processes
• Advisory member of Joint Worksite Health & Safety Committee
  

Information Systems

Responsible for all computer related hardware and software including maintenance and replacement. Responsible for maintaining the County's Internet connection and connections between various County facilities.

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Staff Members

Manager, Legislative & Administrative Services
Doug Tymchyshyn
dtymchyshyn@parklandcounty.com


Administrative Services Coordinator
Jennifer McAdam
jmcadam@parklandcounty.com


Secretary
Korrine McKeage
kmckeage@parklandcounty.com


Records Management Coordinator
Ellen Gallant
egallant@parklandcounty.com


Records Management Technician
This position is currently vacant.


Supervisor, Information Systems
This position is currently vacant.


Network Coordinator
Aimee Molen
amolen@parklandcounty.com


Information Systems Coordinator
John Mark Mikhail
jmikhail@parklandcounty.com


Safety Coordinator
Jewel Day-Hampton
jday-hampton@parklandcounty.com


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